Annual General Meeting

The HBA Annual General Meeting will be held on online, during our virtual National Conference on Saturday 20th March 2021 at 4pm. Attendance at the meeting is open to representatives of all Full Member stations, and to Associate Members, without charge.

To avoid unexpected technical difficulties, the Trustees have decided to use Zoom to conduct the AGM, rather than the conference platform, which is more aimed at webinars and conferences than interactive meetings.

To join the AGM, please visit:

https://zoom.us/meeting/register/tJ0ld-ipqDsqG9R2nZweVZtQVeZwenzP7dVn

You will be asked to complete some registration details and will then be provided with the link to join the meeting, and a copy will also be emailed to you. You can register at any time before or during the meeting, but it would greatly assist with the administration if you could register ahead of time, so that I have time to confirm your accreditation to vote. You can use either the Zoom client or your web browser to join the meeting. The Zoom meeting will start around 3:45pm with the intent that the formal meeting starts promptly at 4pm.

The person representing your station at the AGM will need to EITHER:

• be a "Station Administrator" of your station according to our membership database; OR
• have been authorised to represent the station by one of your station's committee members (see below).

Existing Station Administrators can log-in to our website and visit the Station Affiliates page to check who else is affiliated with their station, and the access level granted to them.

Agenda

1. To adopt the Minutes of the AGM held on 28th March 2020 as a true and accurate record of the meeting.
2. To adopt the Minutes of the EGM held on 21st November 2020 as a true and accurate record of the meeting.
3. To receive the Trustees' Annual Report and Accounts for the year to 31st August 2020.
4. Elections to the Trustee Board:
   
   1. To elect Steve Bellamy (of Kettering General Hospital Radio)
      
      (nominated by Kettering General Hospital Radio and Rugby Hospital Radio)
   2. To elect Martin Green (of Radio Cherwell (Oxford))
      
      (nominated by Radio Cherwell and Radio Horton)
   3. To re-elect Grant McNaughton (of Radio Grapevine)
      
      (nominated by Radio Tyneside and The Hospital Broadcasting Service (Glasgow)

(As the elections are uncontested, unless any member objects, the meeting will simply be asked to approve the appointments. If a formal objection is raised, then a full ballot will be undertaken.)

Note: Graham Medhurst, whose term of office as a Trustee also concludes this year, decided not to seek re-election and so he will cease to be a Trustee at the conclusion of the AGM.

The documents referred-to in the agenda above are attached below.

Appointing a Representative / Proxy

If you would like to appoint the Chairman of the meeting to act as your station's proxy, and instruct them how to vote, all you need to do is email agm @ hbauk . com from an email address registered with us as belonging to one of your Station Administrators stating:

On behalf of  STATION NAME, I appoint the chairman of the meeting to act as our proxy at the HBA's 2021 AGM.

I instruct them to vote as follows:

Motion 1:  To adopt the Minutes of the AGM held on 28th March 2020 as a true and accurate record of the meeting. YES/NO/ABSTAIN/AS THEY SEE FIT (delete as applicable)

Motion 2: To adopt the Minutes of the EGM held on 21st November 2020 as a true and accurate record of the meeting. YES/NO/ABSTAIN/AS THEY SEE FIT (delete as applicable)

Motion 3:  To receive the Trustees' Annual Report and Accounts for the year to 31st August 2020. YES/NO/ABSTAIN/AS THEY SEE FIT (delete as applicable)

Motion 4: Elections to the Trustee Board:

(a)  Steve Bellamy YES/NO/ABSTAIN/AS THEY SEE FIT (delete as applicable)

(b) Martin Green YES/NO/ABSTAIN/AS THEY SEE FIT (delete as applicable)

(c) Grant McNaughton YES/NO/ABSTAIN/AS THEY SEE FIT (delete as applicable)

Signed:

If you would like to appoint another person to act as your station's representative/proxy, all you need to do is email agm @ hbauk . com from an email address registered with us as belonging to one of your Station Administrators stating:

On behalf of  STATION NAME, I appoint PERSON'S NAME to act as our authorised representative/proxy at the HBA's 2021 AGM.

Signed:

In this case, how you instruct your representative/proxy to vote, and ensure that they cast the vote as instructed, is a private matter between your station and the appointed person.

Alternatively, use the form attached below.

Informal Q & A

Following the formal business, there will be a short informal meeting, during which members will be free to raise any topic.