Annual General Meeting 2023
The HBA Annual General Meeting will be held at 2pm on Saturday 25th March 2023, at the Holiday Inn Bolton Centre, 1 Higher Bridge Street, Bolton, BL1 2EW, during our National Conference. Attendance at the meeting is open to representatives of all Full Member stations, and to Associate Members, without charge.
The meeting will be held in hybrid form – remote participation will be facilitated via Zoom.
If no-one from your station is able to attend the meeting, either in-person or remotely, you are encouraged to appoint a proxy – which can be the meeting’s chair – to vote on your station’s behalf.
Agenda
- To adopt the Minutes of the AGM held on 19th March 2022 as a true and accurate record of the meeting.
- To receive the Trustees' Annual Report and Accounts for the year to 31st August 2022.
- Elections to the Trustee Board:
- To elect Luke Davies of Hospital Radio Glamorgan
- To elect John O'Donnell of Ayr Hospital Radio
- To re-elect Sam Smette of Radio Horton
The nominees' Election Addresses are available below.
(As there are fewer nominees than there are vacancies, unless any member objects, the meeting will simply be asked to approve the appointments. If a formal objection is raised, then a full ballot will be undertaken.)
Note: Darran Huish, whose term of office as a Trustee also concludes this year, decided not to seek re-election and so he will cease to be a Trustee at the end of the AGM. Graham Medhurst has tendered his resignation as a Trustee, effective from the end of the AGM.
Following the formal business, there will be a short informal meeting, during which members will be free to raise any topic.
Participating in the meeting
The person representing your station at the AGM will need to EITHER:
- be a "Station Administrator" of your station according to our membership database; OR
- have been authorised to represent the station by one of your station's committee members (see below).
Recipients of the "Notice of Meeting" email are "Station Administrators" for their station themselves, and can check who else is affiliated with their station, and the access level granted to them, by visiting our Station Affiliates page and logging-in using the email address to which the email was sent.
If you wish someone other than an existing registered Station Administrator to represent your station during the meeting, please follow the process below for appointing someone other than the Chair of the meeting as your station's authorised representative/proxy.
To attend the meeting in person:
If the person representing your station is a "Station Administrator", they just need to collect a voting card on entry to the meeting. Please arrive in good time, as there is likely to be a queue of attendees needing to collect their voting card.
If the person representing your station is NOT a "Station Administrator", EITHER:
- a Station Administrator needs to send an email to agm @ hbauk.com from their registered email address, to arrive no later than Wednesday 22th March, saying:
On behalf of STATION NAME, I appoint REPRESENTATIVE'S NAME to act as our representative at the HBA's 2023 AGM.
or
- the representative needs to bring along a "Authorised Rep and Proxy" Form with the left-hand side completed.
To attend the meeting via Zoom:
If the person representing your station is a "Station Administrator", they simply need to register for the Zoom meeting.
If the person representing your station is not a "Station Administrator", as well as the representative registering for the Zoom meeting, a Station Administrator needs to send an email to agm @ hbauk.com from their registered email address, to arrive no later than Wednesday 22nd March, saying:
On behalf of STATION NAME, I appoint REPRESENTATIVE'S NAME to act as our representative at the HBA's 2023 AGM.
If at all possible, the person representing your station should register ahead of the day, in order to speed-up accreditation. On the day, they should join the meeting as soon after 1:45pm as possible.
To appoint a proxy:
If you wish to appoint someone other than the meeting's chair as your proxy, please follow the procedure above for appointing someone who is not a "Station Administrator" for your station as your representative.
If you wish to appoint the meeting's chair as your proxy, please send an email to agm @ hbauk.com, to arrive no later than Wednesday 22nd March, saying:
On behalf of STATION NAME, I appoint the chair of the meeting to act as our proxy at the HBA's 2023 AGM.
I instruct them to vote as follows:
Motion 1: To adopt the Minutes of the AGM held on 19th March 2022 as a true and accurate record of the meeting. YES/NO/ABSTAIN/AS THEY SEE FIT (delete as applicable)
Motion 2: To receive the Trustees' Annual Report and Accounts for the year to 31st August 2022. YES/NO/ABSTAIN/AS THEY SEE FIT (delete as applicable)
Motion 3: Elections to the Trustee Board:
- Luke Davies (Hospital Radio Glamorgan) YES/NO/ABSTAIN/AS THEY SEE FIT (delete as applicable)
- John O'Donnell (Ayr Hospital Radio) YES/NO/ABSTAIN/AS THEY SEE FIT (delete as applicable)
- Same Smette (Radio Horton) YES/NO/ABSTAIN/AS THEY SEE FIT (delete as applicable)
If you have any questions about the AGM, please send them to agm @ hbauk.com.
